1. Introduction
1.1 This Cookie Policy explains how The Meeting Pod (“we”, “us”, “our”) uses cookies and similar technologies on our website.
1.2 We are committed to protecting your privacy and ensuring transparency in how your data is collected and used, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).
2. What are cookies
2.1 Cookies are small text files stored on your device when you visit a website. They help websites function effectively and provide information about how the site is used.
2.2 Cookies may be:
- Session cookies – deleted when you close your browser
- Persistent cookies – stored for a defined period
3. How we use Cookies
3.1 We use cookies to:
- Ensure the website operates correctly
- Improve functionality and user experience
- Understand how visitors use our website
- Support website enquiries and interactions
3.2 Cookies themselves do not typically identify you personally. However, where you choose to submit your details through a form (such as your name and email address), this information is collected and processed separately in accordance with our Privacy Policy.
4. Types of Cookies we use
4.1 Strictly Necessary Cookies
These cookies are essential for the website to function and cannot be disabled. They include:
- Security and network management
- Form submissions
- Basic site functionality
4.2 Analytics Cookies
These cookies help us understand how visitors interact with our website, such as:
- Pages visited
- Time spent on the site
- General usage patterns
This information is used to improve website performance and user experience
4.3 Functionality Cookies
These cookies allow the website to remember your preferences, such as:
- Previously entered information
- User settings
4.4 Marketing Cookies
Where used, these cookies help us:
- Deliver relevant content or advertising
- Measure the effectiveness of campaigns
- These cookies are only used where you have provided explicit consent.
5. Consent and Control
5.1 In line with UK GDPR and PECR:
- We will request your consent before placing any non-essential cookies
- You will see a cookie banner when you first visit our website
- You can accept, reject, or customise your cookie preferences
- You can withdraw or update your consent at any time
You can also control cookies through your browser settings. Please note that disabling cookies may affect website functionality.
5.2 Some cookies may be set by trusted third-party services (such as analytics providers). These third parties may process data in accordance with their own privacy policies.
We ensure that any third-party services we use are compliant with applicable data protection laws.
5.3 Cookies may collect limited technical data, such as:
- IP address
- Device and browser type
- Website usage information
Where this data can identify you, it will be treated as personal data and handled in accordance with our Privacy Policy.
5.4 Cookies are stored for varying durations depending on their purpose:
- Session cookies are deleted when you close your browser
- Persistent cookies remain for a defined period or until deleted
We do not retain cookie-related data longer than necessary for its intended purpose.
5.5 We may update this Cookie Policy from time to time to reflect changes in legal requirements or our use of cookies. The latest version will always be available on our website.